Onboarding guide: how to create a successful onboarding process with video
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In a world where company culture is increasingly crucial to attracting and retaining top employees, onboarding has a central role to play. When a new employee steps into the workplace for the first time, it is more than just an introduction to their new job. It is also an insight into the company's values, the team they will be working with and the expectations placed on them. The HR department faces the challenge of ensuring that this introduction is as seamless and informative as possible.
For many companies, the answer to this challenge has been to embrace video as a central component of the onboarding process. By using video, companies can offer a more engaging and effective introduction to the workplace. This not only helps new employees to quickly feel part of the team, but also ensures that they feel welcome and valued from day one. But how can HR ensure that video-based onboarding really works? And how can companies best utilize this platform to introduce employees to the company culture? In this article, we will explore these questions and provide concrete steps to create a successful onboarding experience using video, from preboarding to the first day of work and beyond.
From Preboarding to First Day of Work: The steps of the Onboarding process
Preboarding is a critical part of the onboarding process. Before the new employee even sets foot in the workplace, there are important steps that need to be taken to ensure a smooth transition. Preboarding is about preparing the new employee for their new role and company culture. This can include everything from sending employment contracts to giving them access to digital platforms where they can learn about the company.
When introducing a new employee, video plays a crucial role. By showing the team members and company management on screen, new employees can get a feel for the people they will be working with. This creates a sense of belonging and community. In addition, video can be used to convey the company's history, values and expectations in a clear and consistent way to all new employees. This reduces the risk of misunderstandings and helps them settle in quickly.
Good Remote Onboarding: How to Succeed in a Digital Age
In today's digital world, where many employees can work remotely, it is more important than ever to have a structured onboarding process that works regardless of the location of the new employee. Digital onboarding has become a necessity, especially given the current global challenges.
Remote onboarding can be a challenge, but with the right tools and resources it can be just as effective, if not more, than traditional onboarding. Video-based onboarding is perfect for this purpose. The new employee can watch introductory videos, meet their new team virtually and even undergo online training. All this can be done at the new hire's own pace, giving them the flexibility to balance onboarding with other personal and professional commitments.
Checklist for Successful Onboarding: Ensuring a Smooth Start for Every New Employee
Every new employee has unique needs and expectations when starting at a new workplace. Therefore, it is important to have a structured induction phase that can be tailored to each individual's needs. An onboarding checklist can be an invaluable tool for HR to ensure that nothing is missed during this critical period.
This list can include everything from making sure the new hire has access to all necessary digital platforms to introducing them to the company's culture and values. By following this checklist, HR can ensure that every new hire gets the support and resources they need to quickly become a productive employee.
Optimizing the Induction Phase: The Key to Engaged and Productive Employees
Having a successful induction is just the beginning. To ensure that new colleagues remain engaged and effective, this phase needs to be constantly optimized and updated. This can mean regularly collecting feedback from new employees, updating induction materials based on this feedback, and constantly looking for new ways to improve the induction.
Using digital tools, HR can easily track and measure the success of their induction program. This can include everything from seeing how long it takes a new hire to become fully productive to measuring their satisfaction with the induction phase. By constantly striving for improvement, companies can ensure that they continue to attract and retain top employees.
Here's a suggestion of what an onboarding could look like and where in the process the video would fit in:
Preboarding: Preparations before the new employee starts
Send welcome messages and necessary information: Send a personalized welcome message to the employee with information about their first day, schedule, and what they should expect.
Provide access to induction videos: Make sure the new colleague has access to induction videos that provide an overview of the company, its values and culture.
Provide access to internal digital platforms: Ensure that the new employee has access to all necessary digital platforms and tools that they will use in their work.
First day at work: the new employee's first impression
Welcome video message: Start your first day with a personalized video welcome from your company's management or closest colleagues to create a sense of belonging and community.
Introduction to the team: Use video to introduce the new colleague to their team members and their roles. This helps to create a sense of collaboration and integration.
Communicate the company's history and values: Use video to clearly communicate the company's history, core values and expectations in a consistent way.
Engaging Digital Resources: Interaction and Engagement
Interactive induction videos: Create interactive induction videos that include quizzes and questions to ensure the new person actively participates and understands the material.
Virtual training and exercises: Use video to deliver training and exercises that the new colleague can perform online. This can help them get up to speed quickly and feel confident in their tasks.
Continuous feedback and improvement: adapting the onboarding process
Encourage feedback through video: Ask the new employee for feedback on video-based onboarding. This can help HR and production companies improve and customize the video material based on real-life experiences.
Measure and evaluate success: Use digital tools to measure and evaluate the success of the onboarding program. This can include measuring the time it takes for the new employee to become productive and their satisfaction with the induction phase.
Ongoing onboarding: Continue to support and train.
Deliver continuous training via video: Continue to offer video-based support and training to help the new employee develop and adapt to the company culture in the long term.
Improve the process continuously: Continue to collect feedback and update the onboarding materials based on new insights and needs to ensure that the onboarding process remains relevant and effective over time.
By following this checklist, you can create a successful onboarding process using video, from the preparation before the new employee starts to their ongoing development within the company. This will help new employees feel welcome, engaged and ready to become productive members of the team.
Three Tips for a Successful Video-Based Onboarding Process
Structured Preboarding with Video: Before the employee even starts, make sure they have access to induction videos. These can include an overview of the company, its values, and a preview of their upcoming tasks.
Engaging Digital Resources: Use video to make the onboarding process more interactive. Well-produced videos can help new employees feel more engaged and connected to the company from day one.
Continuous Feedback through Video: Encourage new employees to provide feedback on video-based onboarding. This can help HR and production companies to constantly improve and adapt the video material based on real-life experiences.
Closing: Onboarding as an Ongoing Process with Video at the Center.
It is important to remember that onboarding does not end after the first week or even the first month. To truly integrate new employees into the company culture and ensure they are productive members of the team, onboarding must be seen as an ongoing process. Videos, which are both motivational and informative, play a central role in this process. By constantly offering video-based support and training, companies can ensure that every new hire feels valued and engaged in the long term.